A prominent university group operating 8 campuses with a combined student population of 42,000 was dealing with mounting security concerns, an unreliable attendance tracking process, and growing pressure from parents and regulatory bodies to demonstrate robust student safety measures. Campus security relied on manned guard posts and basic CCTV that was only reviewed after incidents occurred. Attendance was recorded manually by faculty, consuming valuable teaching time and producing inaccurate records that were frequently disputed. Examination integrity was a recurring issue, with multiple incidents of impersonation reported each semester. Hostel safety, particularly monitoring entry and exit during nighttime hours, was entirely dependent on manual logbooks maintained by wardens.
Aptibit deployed Visylix across all 8 campuses, integrating over 2,400 cameras covering classrooms, examination halls, hostels, campus perimeters, parking areas, and common spaces. Face recognition was configured for automated attendance in 650 classrooms, eliminating manual roll calls entirely. The same face recognition engine powered campus access control at main gates, hostel entrances, and library facilities. A dedicated exam proctoring module monitored examination halls for unauthorized individuals and suspicious behavior. Campus security teams received a unified Visylix dashboard with live alerts for perimeter intrusions, unauthorized after hours access, and crowd gathering events.
Measurable Impact
Technologies Used
The Challenge: Security and Accountability Across Eight Campuses
The university group campuses are spread across three cities, each with distinct infrastructure, student demographics, and security requirements. Despite significant investment in physical security measures such as boundary walls, guard posts, and basic CCTV cameras, the group had experienced a troubling rise in security incidents over the previous two years. These included unauthorized visitors on campus, theft from hostels, after hours trespassing, and two serious safety incidents that drew media attention and parental concern.
Attendance tracking was another persistent challenge. Faculty members spent an average of eight minutes per lecture on manual roll calls, and the resulting paper records were unreliable. Students frequently marked attendance for absent classmates, and disputes over attendance records consumed administrative hours every semester. Regulatory requirements mandated minimum 75% attendance for examination eligibility, but the unreliable data made enforcement inconsistent and contentious.
Examination integrity posed a reputational risk. The university group had detected multiple impersonation cases in the prior year, where individuals who were not enrolled students appeared in examination halls to write papers on behalf of registered candidates. The existing verification process of checking physical ID cards at the door proved inadequate against sophisticated impersonation attempts. The group administration recognized that a comprehensive technology solution was needed to address security, attendance, and examination integrity simultaneously.
The Solution: Intelligent Campus Infrastructure
Aptibit education team worked closely with campus administrators, faculty representatives, and security heads at all 8 campuses to design a deployment that addressed each institution specific requirements while maintaining a unified management architecture. Over 2,400 cameras were deployed or integrated, with new installations focused on classrooms, exam halls, hostel entry points, and perimeter zones where existing coverage was inadequate.
The automated attendance system used face recognition cameras installed at classroom entrances and within lecture halls. As students entered, the system identified each individual against the enrolled student database and recorded their attendance automatically. Faculty members received a digital attendance sheet at the end of each session showing who was present, with visual evidence available for any disputed entries. The system accounted for late arrivals and early departures, providing granular data that the previous manual process could never capture.
For examination security, Visylix was configured with a specialized proctoring module. Cameras at exam hall entrances verified the identity of every individual entering against the registered candidate list for that specific examination. Any face that did not match a registered candidate triggered an immediate alert to the examination controller. Inside the halls, the system monitored for suspicious behavior patterns such as unusual head movements, unauthorized communication devices, and seat exchanges between candidates.
Hostel Safety and Perimeter Security
Hostel safety was a top priority for the university group, particularly given parental concerns and regulatory expectations. Visylix face recognition was deployed at every hostel entrance, replacing the manual logbook system with automated entry and exit tracking. The system recorded each student arrival and departure with a timestamp and photographic confirmation, creating a reliable digital audit trail. Wardens received automated alerts when students did not return by the designated curfew time, and any unregistered individual attempting to enter a hostel facility triggered an immediate security notification.
Campus perimeter security was enhanced through motion detection models monitoring boundary areas during nighttime and low activity periods. The system distinguished between routine movements such as animals or vegetation and genuine intrusion attempts, significantly reducing false alarm fatigue that had plagued the previous basic motion sensor setup. When a potential intrusion was detected, the system activated nearby cameras, captured high resolution footage, and alerted the security control room with the precise location on a campus map.
All security, attendance, and hostel data flowed into a centralized Visylix education dashboard accessible to campus directors, security heads, and the group central administration. The dashboard provided real time campus status views along with historical analytics for trend analysis. Monthly reports automatically generated by the platform were shared with the group governing council, providing evidence based visibility into safety and operational metrics across all eight institutions.
Transformative Results Across the University Network
The deployment delivered measurable improvements across every objective. Automated attendance achieved 96% accuracy within the first semester, saving an estimated 1,200 faculty hours per month previously spent on manual roll calls. Attendance disputes dropped by over 90%, and the reliable data enabled consistent enforcement of minimum attendance requirements for the first time. Students and faculty both reported a positive reception, with faculty particularly appreciating the elimination of the administrative burden.
Campus security incidents declined by 71% in the year following full deployment. The combination of face recognition at access points, perimeter motion detection, and real time alerting created a visible and effective deterrent. Examination impersonation cases dropped to zero, as the face verification system at exam hall entrances proved impossible to circumvent. The examination controller reported that the system not only prevented impersonation but also reduced the anxiety and administrative overhead associated with manual identity checks.
The university group has since been recognized by the national education regulatory body for its adoption of technology in campus safety and governance. The success of the Visylix deployment has attracted interest from other educational institutions, and Aptibit is currently in discussions with three additional university groups seeking similar implementations. The existing deployment continues to evolve, with Aptibit providing quarterly model updates and the university group planning to add library usage analytics and sports facility monitoring in the next academic year.
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